Executive Assistant

About the role

Open & Promotional Examination — one year probationary period. Under general supervision, this mid-management classification exercises independent judgement while providing highly skilled administrative support to executive level staff and serves as office manager.

What you'll do

• Ensure Department services are provided with exceptional customer service and the highest level of ethical standards.
• Plan, schedule, and organize meetings and travel accommodations.
• Manage the front counter and reception areas.
• Maintain a calendar of appointments and travel itineraries for departmental management.
• Support special events by managing attendee information and coordination details.
• Interact with the public in person, by phone, or via email; direct inquiries to the appropriate person or department.
• Research and prepare letters, memos, reports, proclamations, commendations, minutes, and other written materials.
• Maintain tracking systems and follow-up records to ensure timely action.
• Explain and interpret departmental policies, procedures and regulations to the public.
• Process confidential documents, including performance evaluations and personnel-related transactions.
• May review, process, or approve purchase orders, contracts, invoices, and other financial transactions.
• Supervise, train, and evaluate staff.

When assigned to the City Manager's Office:

• Serve as staff support to the City Council and City Manager.
• Plan, schedule, and organize meetings and travel accommodations for the City Council and City Manager.
• May coordinate and maintain the City's master calendar.
• Coordinate meetings and related details with external agencies.
• Prepare proclamations, commendations, and other documents.
• May serve as Secretary to certain Boards or Commissions.

Requirements

• Five years of experience providing administrative support to multiple executives/managers in an organization.
• An equivalent combination of experience and education sufficient to perform the essential job functions is qualifying.

Pay & benefits

Salary range: $5,843.30–$8,499.99/month.