Coordinator, Communications

About the role

The Coordinator, Communications will handle administrative duties and assist in supporting the series publicity team on day-to-day activities, as well as supporting the SVP of Communications for the Universal Studio Group division.

What you'll do

• Function as administrative liaison to departmental staff, external vendors, and consultants
• Answer telephones and perform administrative duties: calendar scheduling, booking travel, drafting itineraries, processing invoices, preparing expense reports, reconciling P-cards
• Maintain/update press contact database and additional internal lists
• Prepare internal and external distributions and correspondence
• Maintain/update press site, Media Village
• Help with the onboarding process for new Communications team members
• Assist with talent relations needs including booking travel, hair/make-up, drafting itineraries, internal and external gifting
• Maintain standards of strict confidentiality with respect to all matters and documents
• Maintain series team budget tracker
• Assist publicists with tracking press coverage and maintaining show press reports
• Maintain series team status document
• Assist publicists with show sheets including updating talent information and their representatives
• Work and facilitate press events including semi-annual press tours, award shows, specials, and events
• Develop and maintain positive relationships with talent, producers, PR agencies, agents, managers, production staff, and media and programming executives

Requirements

• 1+ years of public relations experience, including internships
• Working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Bachelor's degree preferred
• Positive attitude with a passion and desire to learn entertainment publicity
• Ability to multitask and juggle multiple projects while remaining cool under pressure
• Detail-oriented and proactive

Schedule & pay

Hybrid — minimum four days per week in office. Salary range: $50,000–$60,000/yr. Eligible for medical, dental, vision insurance, 401(k), paid leave, and tuition reimbursement.