Administrative Assistant, Service Operations

About the Role

NBCUniversal (DreamWorks Service Operations) is seeking an Administrative Assistant to support the VP and department leadership. This hybrid role requires a minimum of four days/week in the office.

Responsibilities

• Manage complex calendars and coordinate meetings for the VP and direct reports
• Coordinate and book travel (flights, hotels, vehicle rentals)
• Manage and submit department expense reports
• Maintain meeting agendas and take detailed notes for department and project meetings
• Organize departmental and technology events (calendar holds, event space, catering)
• Process weekly status reports, including distribution and archiving
• Handle P1 Incident communications with incident management and technology leadership
• Schedule recruitment interviews; coordinate drive-on requests and visitor escorts
• General office duties including tracking office supplies
• Back up and cover for other administrative assistants as needed

Requirements

• Minimum 5 years of administrative assistant experience
• Excellent written, verbal, and interpersonal communication skills with strong emotional intelligence
• High ethical standards; ability to handle confidential information
• Strong proficiency in Google Workspace and MS 365 (PowerPoint, Excel, Word)
• Strong organizational, multitasking, and critical thinking skills

Preferred

• Bachelor's degree
• Administrative experience in entertainment or technology
• Familiarity with Mac/Linux platforms, JIRA, or Adobe Photoshop

Pay

$47,500–$60,000/yr | Hybrid | Full-time