Site Administrative Assistant

About the Role

The Site Administrative Assistant supports all administrative tasks at Burbank Airport — phones, filing, reporting, and communication with tenants/clients when the manager is unavailable.

What You'll Do

• Provides customer service support, answering calls and dispatching facilities maintenance personnel
• Runs monthly/quarterly reports on maintenance and housekeeping hours and materials
• Assists with payroll processing (Kronos) and general office administration, including invoice coding
• Assists with coordination, setup, and cleanup of events/meetings
• Creates and maintains records and custom reports
• Maintains safety records; assists with safety reports, trainings, and incident/worker's comp reporting
• Conducts quality inspections and reports; helps resolve customer issues
• Assists with subcontractor services and compliance monitoring
• Supervises inspectors, technicians, and other staff, providing guidance

Requirements

• Fluent in English and Spanish
• Strong attention to detail, organizational, and leadership skills
• Knowledge of quality control procedures and legal standards
• Strong math, data analysis, and statistical skills (Excel, PowerPoint)
• Excellent communication and listening skills

Schedule

Monday-Friday, 8:00am-4:00pm

Pay & Benefits

$32.30-$38.00/hr. Benefits include health, vision, and dental insurance, flexible spending and health savings accounts, retirement plans, life and disability insurance, and paid time off.