Administrative Assistant

About the Role

The Administrative Assistant is a full-time position in NBCUniversal's Workplace Operations organization, providing administrative support to the Vice President in LA as well as remotely in Texas. The ideal candidate has exemplary planning and time management skills and helps develop team and site engagement activities.

What You'll Do

• Proactively manage the daily schedule/calendar, expenses, contacts, travel arrangements, meetings, and seminars for the team leader.
• Manage complex schedules and coordinate meetings across multiple time zones.
• Handle complex meeting/event preparation (AV, room scheduling, telepresence), set-up, and follow-up.
• Manage expense policy, including approvals, reimbursements, and travel/expense reports.
• Create and edit presentations, agendas, spreadsheets, and reports; draft and edit correspondence.
• Manage special projects/events and act as backup for other assistants on the team.

Requirements

• High school diploma or GED equivalent.
• 2+ years of experience supporting a leader working across different time zones.
• Strong organizational and decision-making skills; ability to multi-task and prioritize.
• High degree of professionalism and discretion with confidential information.

Pay

$60,000–$80,000/year