Administrative Specialist – Substitute

About the role

Under direction, performs highly complex administrative support duties in compliance with established policies, procedures, and requirements; organizes, leads and coordinates assigned office activities and provides technical administrative support for departmental communications, finance/budgeting, contracts, grant development/administration, purchasing, curriculum and/or other areas as assigned.

This is a temporary substitute position.

What you'll do

• Provides highly complex administrative support; prepares and processes sensitive, privileged and/or confidential documents
• Maintains calendars and coordinates high-level interactions and meetings between district departments on behalf of the Dean or administrator
• Prepares meeting agendas, information packets, and minutes; arranges travel and transportation
• Organizes, leads, and coordinates office activities across multiple major administrative functions, programs and/or projects
• Prepares highly complex and detailed reports, letters, contracts, requisitions, statistical reports, and other documents
• Researches and addresses complaints; interprets and explains specialized and complex information regarding established rules, regulations, policies, and procedures
• Coordinates and/or performs technical bookkeeping duties: computes, collects and receipts monies; processes accounts payable invoices; maintains ledgers, accounts, spreadsheets and/or databases; monitors budgets
• Assists with the preparation of complex grant application information; monitors grant budgets and accounts
• May prepare and/or approve employee timesheets and payroll documents

Qualifications

• Associate's degree from an accredited college or university
• Five years of office administrative experience in a high volume, high traffic office, including at least one year providing support directly for a manager