Administrative Assistant – Substitute

About the role

Under direction, performs technical office and administrative support duties in compliance with established policies, procedures and requirements; prepares and proofreads complex documents; greets visitors and explains a wide variety of departmental policies, procedures and requirements; maintains information in manual and electronic systems; prepares and processes financial records.

This is a temporary substitute position.

What you'll do

• Performs technical office and administrative support duties; determines work plans and sets priorities to meet deadlines
• Maintains specialized information related to department operations; develops and maintains logs and records
• Greets and assists employees, students, and/or the public and provides customer service; researches complex issues and interprets established rules, regulations, and policies
• Prepares, proofreads and edits complex and detailed reports, letters, contracts, course outlines, correspondence, requisitions, statistical reports, grant reports, and other documents
• Researches, compiles and processes financial and/or other types of numerical data related to departmental operations
• Coordinates and/or performs clerical bookkeeping duties: processes payroll, purchasing, inventory management; maintains ledgers, accounts, spreadsheets and/or databases
• Receives and processes applications for programs, services, awards, scholarships or special classes
• Identifies and recommends options for improving office efficiency; develops clerical and administrative tools to assist management

Qualifications

• High School Diploma or equivalent
• Four (4) years of clerical or office administrative experience in a high volume, high traffic office