Sr. Executive Assistant

Job Posting Title

Sr. Executive Assistant

Req ID

10155793

Job Description

For 100 years, The Walt Disney Studios has been the foundation on which The Walt Disney Company was built. Today it brings quality movies, episodic storytelling, and stage plays to consumers throughout the world. The Walt Disney Studios encompasses a collection of respected film studios, including Disney, Walt Disney Animation Studios, Pixar Animation Studios, Lucasfilm, Marvel Studios, Searchlight Pictures, and 20th Century Studios. It is also home to Disney Theatrical Group, producer of world-class stage shows, as well as Disney Music Group.

Summary

The Sr. Executive Assistant provides high-quality & proactive administrative support to the President of Production Services, Franchise Management & Theatrical Distribution while working in a dynamic, fast-paced environment.  In partnership with the department Chief - of - Staff to the President, the Sr. Executive Assistant prioritizes and executes day-to-day objectives to ensure the office remains organized , agile and responsive .

Responsibilities

Manage the President’s calendar, prioritizing and organizing schedules to optimize the President’s time, and partner closely with the Chief - of - Staff when scheduling all meetings, appointments, events, and travel

Manage phone calls , messages , and priority call lists

Organize, prepare, and submit expense reports

Provide President with relevant documents prior to all meetings

Liaise with executives, talent, and other assistants internally and externally

S erve as the administrative lead for the President’s office , partnering with departmental assistants & coordinators on all aspects of management and coverage

Bring strong organizational instincts to structure and maintain office systems, workflows, and priorities, keeping the President and broader office organized , well-kept, and running smoothly

Take initiative as an independent thinker, anticipating needs and acting decisively without close direction

Ensure logistics and preparation for internal & external events are provided to the President in a timely and organized manner

Partner with the Chief-of-Staff and Leadership team to plan, coordinate, and execute departmental events, town halls, and offsites

Represent the President and the department in a professional manner and manage all work with highest degree of confidentiality – exercising discretion, judgment and diplomacy

Maintain, organize, and file all important documents, files, and records

Manage mail into and out of the office

Ad-hoc projects as necessary

Basic Qualifications

5+ years administrative experience supporting a senior level executive (Agency, Production or Studio environment preferred).

Positive attitude and d emonstrated ability to be proactive, independent and resourceful to solve problems

Detail oriented with the ability to work well and maintain professionalism under pressure

Ability to manage complex schedules, prioritize , meet deadlines and handle multiple responsibilities & projects

Excellent communication skills, both written and verbal

Strong computer literacy and proficiency with SAP , Concur and Workday and working knowledge of Microsoft Office, Keynote preferred

Ability to work with confidential information

Strong people skills, including the ability to work effectively as part of a team

Applies good instincts and judgement navigating complex situations and environments

Must be available to work overtime on evenings and weekends as needed and approved

Must be able to work onsite in Burbank, 5 days per week

Education

Bachelor’s degree or equivalent work experience

The hiring range for this position in Burbank, CA is $95,500 to $128,000 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic re…