Management Analyst

Salary Update

As of the posting date, the annual salary range for this position is: $94,772 – $118,358. Effective December 11, 2026, the annual salary range for this position will increase to $101,649.86 – $126,946.82 .

DEFINITION Under direction, performs a variety of complex professional administrative and analytical work in support of departmental functions; conducts research, analysis, and program or process evaluation; prepares staff reports, technical documents, correspondence, and presentation materials; administers or participates in procurement, contract, and grant administration activities within established policies and procedures; serves as liaison with other City departments, divisions, outside agencies, and the public regarding assigned functions; supports budget tracking and expenditure documentation; ensures work quality and adherence to established policies and procedures; provides technical and responsible assistance to management staff; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from the assigned management personnel. May exercise technical and functional direction over and provide training to lower-level staff.

CLASS CHARACTERISTICS

This journey-level classification is responsible for independently performing complex technical and administrative duties department operations, programs, budgets, grants, and special projects. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job.

Collects, compiles, and analyzes information from various sources on topics related to City or departmental programs, operations, policies, and services; summarizes findings; prepares recommendations within established guidelines. Prepares staff reports, technical documents, correspondence, and other written materials; drafts presentation materials and supporting information for management and public meetings. Researches, analyzes, and evaluates operational, administrative, and program issues; develops recommended solutions for projects and assignments; prepares supporting documentation and materials. Participates in the development and implementation of goals, objectives, and policies for projects and programs; drafts procedures, standards, and guidelines to support departmental operations within established authority. Prepares Requests for Proposals and related solicitation materials; compiles and summarizes responses; prepares evaluation tools and supporting documentation; prepares contract documents and supporting materials; obtains and organizes required documentation; routes items for review and approval within established procedures. Tracks contract status, requirements, and supporting documentation; monitors contractor, consultant, and vendor deliverables, compliance items, and service issues; documents follow-up actions and outcomes; elevates issues through established channels. Builds and maintains databases, spreadsheets, logs, and tracking tools; maintains accurate records of work activities, project status, and supporting documentation consistent with established procedures. Participates in budget preparation and administration for assigned programs and activities; compiles budgetary, statistical, and operational data; monitors and tracks expenditures and supporting documentation; reviews invoices for accuracy and completeness; prepares invoice and purchase order requests for approval and payment; prepares budget adjustments and budget-related summaries and reports within established procedures. Administers grant and special fund activities; identifies funding opportunities; prepares or compiles grant applications, reports, and compliance documentation; compiles supporting materials for audits and information requests. Performs program implementation and compliance activities; prepares required documentation and reports; maintains program records; conducts inspections, investigations, and site visits consistent with established procedures. Responds to inquiries and complaints from residents, businesses, and other stakeholders; provides information within established guidelines; coordinates responses with City departments and external parties; compiles responsive documents for subpoenas and requests for public records. Serves as liaison for assigned functions with other City departments, divisions, and outside agencies; coordinates assigned services and operations with other divisions and outside agencies within established procedures. Provides staff support to commissions, committees, and task forces; prepares or compiles meeting materials; supports meeting logistics; records or compiles meeting notes, outcomes, and follow-up items within established procedures. Performs administrative hearing and appeal activities; compiles case materials and supporting documentation; maintains related records; prepares documentation for payment arrangements or other administrative actions within established guidelines. Prepares public information and outreach materials; drafts brochures, flyers, newsletters, web content, and social media content consistent with established standards; supports special projects, department initiatives, and events, including preparing materials, scripts, presentations, and logistical documentation. Plans, coordinates, and participates in department-sponsored events, programs, and community engagement activities; coordinates logistics, communications, and collaboration with other City departments, community groups, and external partners. Performs risk management, workers’ compensation, accessibility compliance, and emergency operations continuity activities within established procedures; prepares notices, training materials, tracking tools, and related documentation; participates in Emergency Operations Center activities during activations; attends meetings, trainings, and briefings related to assigned responsibilities; documents follow-up actions within established procedures. Maintains record keeping and filing systems; establishes and maintains program and project files; ensures proper documentation of operations and activities in accordance with retention requirements and established procedures. Observes and complies with all City and mandated safety rules, regulations, and protocols. Performs other duties as assigned.

QUALIFICATIONS

Knowledge of

Organization, structure, and functions of public agencies, including the roles of elected officials and appointed boards and commissions. Administrative procedures, practices, and principles applicable to public-sector operations. Principles and techniques of research, data collection, and report preparation. Arithmetic and statistical concepts. Principles of contract administration and procurement support. Budget development, monitoring, and expenditure tracking techniques. Grant and special fund administration practices, including application support, reporting, documentation, and compliance tracking. Records management principles and practices. Meeting procedures and practices for commissions, committees, and public meetings, including applicable open meeting requirements; methods for compiling and documenting meeting materials and outcomes. Public records and information request processing practices, including documentation, organization, and retention considerations. Public information and outreach techniques, including preparation of written and digital content and materials. Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility. City and mandated safety rules, regulations, and protocols. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to

Analyze administrative, operational, procedural, organizational, and/or financial problems; evaluate alternatives; reach sound, fact-based conclusions and recommendations. Prepare clear and concise reports, correspondence, documentation, and other written materials. Compile budgetary and expenditure information and supporting documentation; prepare summaries within established guidelines. Interpret and apply applicable laws, regulations, policies, and procedures within established guidelines. Prepare procurement and contract documents and supporting materials; track requirements and deliverables; document follow-up actions within established procedures. Compile grant and special fund documentation; prepare or organize supporting materials for reporting and audit requests. Prepare and organize meeting materials; document meeting outcomes and follow-up items within established procedures. Plan and coordinate event logistics, communications, and interdepartmental collaboration to support department-sponsored programs and community engagement activities. Compile, organize, and track responsive documents for public records requests, subpoenas, and related information requests. Maintain accurate records and files in both paper and electronic formats. Use discretion and maintain confidentiality; handle sensitive information appropriately within established guidelines. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education

Equivalent to a bachelor’s degree from an accredited college or university with major coursework in public or business administration, finance, accounting, economics, political science, or a related field.

Experience

Three (3) years of progressively responsible experience performing analytical, administrative, or program evaluation work in support of organizational operations, budgeting, policy development, or service delivery.

Licenses and Certifications

As assigned, possession of a valid California Driver’s License, or evidence of equivalent mobility, to be maintained throughout employment.

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoo…