Executive Assistant, Marketing Operations & Technology (DET)

Job Posting Title

Executive Assistant, Marketing Operations & Technology (DET)

Req ID

10155446

Job Description

About the Role & Team

Do you have deep experience supporting high-level executives in a fast-moving environment? Are you known for your discretion and strong confidentiality skills? Do you enjoy being the “heart” of the team — the one everyone from new hires to senior leadership can rely on to get the job done? If you’re nodding your head, then an Executive Assistant position with The Walt Disney Company might be right for you. Our Executive Assistants are highly respected because their skills are quite simply, essential.

This position will support two senior leaders within Disney Marketing’s Creative Operations & Technology organization: the leader of Tools & Operations— responsible for Disney Marketing’s AI platform strategy, marketing systems, and cross-functional technology transformation across segments— and the leader of Marketing Design and Strategy, focused on developing and implementing best-in-class tooling for design production and performance marketing.

What You Will Do

You would be responsible for the day-to-day workings of the leaders you support. There will be expense reports, travel planning, hundreds of messages, and endless calendar jockeying, but this job is very much about people. In addition to understanding your executives’ business and priorities inside and out, you’ll also need deep knowledge of the leadership and workings of the different segments and departments across the Disney enterprise. As the “face” of your executives within The Walt Disney Company, your professionalism, loyalty, and demeanor are a reflection of the office and are a key component to its success.

Every day as an Executive Assistant is different! On any given day you might: Review your leaders’ schedules to build in time for things like thinking, preparing for vendor and technology reviews, and traveling to their next meeting

Understand the day’s priorities across two distinct but complementary workstreams so you can be strategic about how you direct calls and requests

Interface directly with other senior executives and their support teams across Disney marketing segments — your ability to work well with people on all levels is a very important part of this job

Create complex, multi-city travel itineraries, taking into account time zones, weather delays, traffic, and fatigue levels

Schedule meetings and arrange logistics including conference rooms, resources, and video chats

Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles

Handle extremely confidential and sensitive information, including technology strategy and vendor relationships, remembering that Disney is a publicly traded company

Assist with onboarding new employees to the team — you’ll be the “friendly face” that new employees count on to answer all their questions

Handle large purchase orders and vendor contracts, including coordination with technology and consulting partners

Mentor and train other support professionals in hard skills like computer programs and soft skills like teamwork

Plan events like town halls, off-sites, and team-building activities

Required Qualifications & Skills

At least 2 years of experience in an executive assistant position supporting senior executives and/or equivalent combination of experience

Proven success in supporting multiple executives simultaneously, managing competing priorities across distinct workstreams

Proven success in partnering and interacting with all levels of employees including Executive Leadership

Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment; comfort learning new tools quickly

Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary

Comp…