Creative Project Coordinator

About Insomniac

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world's largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

The Role

Insomniac is looking for a Creative Project Coordinator, reporting to the Creative Project Manager. The Creative Project Coordinator will work with the brand teams, designers, and editors to coordinate the execution and delivery of creative assets for assigned campaigns. This role manages project workflows, timelines, creative approvals, and serves as the primary creative asset liaison from campaign kickoff through show weekend.

Responsibilities

• Serve as the primary creative project contact for assigned brands, and be equipped to provide updates on project status, timelines, bandwidth, and creative direction in coordination with their respective brand lead.
• Partner with brand teams to translate campaign objectives into clear, actionable creative requests while maintaining timelines and taking into account designer/editor bandwidth when recommending realistic delivery dates.
• Coordinate the day-to-day workflow of design and media projects, documenting revisions and ensuring deliverables stay on track.
• Collaborate with cross-functional teams, including but not limited to Marketing, Talent Booking, PR, Merchandise, Production, Social, Creative, and Executive stakeholders.
• Maintain ticket requests, timelines, creative briefs, and calls-to-action as campaigns evolve.
• Consistently execute quality control on all submitted tickets and ensure that each request is complete, final, and updated to reflect the goals of the initiative on the brand side.
• Identify errors in timelines before submitting requests and in posted assets for review prior to circulating for approvals.
• Monitor project scope, timelines, bandwidth limitations and delivery expectations to proactively identify and resolve issues in collaboration with the respective brand lead.
• Lead project communication through standups, status updates, kickoff meetings, and stakeholder check-ins where needed.
• Route creative assets for review and approval and ensure any applicable edits are communicated and applied in a timely manner.
• Assist in developing project timelines and establishing deadlines that align with campaign schedules and designer/editor bandwidth.
• Ensure all completed requests are properly finalized and maintain organized documentation, assets, and communications for future reference.
• May be required to attend and work company events onsite as needed by the brand.
• Train and provide support in onboarding team members, clients, vendors and partners when needed.

Qualifications

• Bachelor's degree in business marketing or management or related experience.
• 1-2 years of experience in project coordination or related field.

Work Environment

Must be willing to travel to work during holidays, evening and weekend hours, as required, to meet deadlines.