Administrative Coordinator, Intellectual Property

About the Role

The Administrative Coordinator, Intellectual Property will provide executive administrative and operational support to the EVP and Chief Counsel who oversees the global IP teams in California, Washington D.C., London, Singapore, and China. This position involves strong partnership with the EVP and managing a complex calendar, which includes scheduling meetings and travel, video conferences, trainings, and department events. The position further requires developing and maintaining relationships with executives and professional staff throughout NBCUniversal as well as outside counsel and vendors.

What You'll Do

• Collaborate with executive on systems to prioritize executive's time and travel.
• Schedule and calendar meetings, and communicate with executive to direct inquiries to proper parties within the team.
• Make extensive travel arrangements (domestic and international) and manage unexpected changes.
• Prepare expense reports, and keep accurate and timely expense account records.
• Assist with developing annual budget forecast, and track department expenditures against annual budget.
• Assist with special projects which can include researching, helping create PowerPoint presentations and other materials, working with team members on infographics, and supporting new practice tools and other innovation initiatives.
• Coordinate intradepartmental meetings, sessions, and events by supporting offsite and team meeting planning, conference/meeting facilities, AV set-up, catering, and other logistical arrangements.
• Handle general department and facilities operations and tasks, including office and kitchen supplies.
• Perform other related duties in support of the department as requested by management.

Requirements

• 2+ years of experience in an administrative support role.
• Proficiency in Microsoft Word, Outlook, Microsoft Teams, PowerPoint, and Excel.
• Experience with legal and billing database tools.
• Bachelor's Degree preferred; excellent oral and written communication, time management, and organizational skills; ability to work with little supervision and handle highly confidential information.

Schedule

This position currently has a hybrid schedule, which requires contributing from the Universal City, CA office a minimum of four days per week.

Pay & Benefits

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Salary range: $50,000-$70,000.