Administrative Assistant, Litigation

About the Role

Provide proactive administrative support for the West Coast Litigation Team, including approximately 7 attorneys, two paralegals, and a risk claims manager.

What You'll Do

• Answer phones, route messages, and schedule meetings involving executives at all levels; maintain calendars
• Prepare and process corporate/p-card expense reports and reconciliations
• Arrange travel and accommodations, including itineraries and expense reimbursements
• Facilitate outside counsel invoicing and vendor invoice processing
• Manage bar membership and continuing legal education records for attorneys
• Assist with final preparation of litigation documents — Tables of Contents/Authorities, court forms, e-filing, document productions
• Conduct simple legal research (court rules, PACER searches)
• Coordinate special projects and internal events

Requirements

• 3+ years of work experience
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• College degree or High School/GED plus comparable work experience
• In-house law department or law firm litigation experience preferred

Schedule

Hybrid — minimum four days per week from the Universal City, CA office.

Pay & Benefits

$45,000–$60,000/year, plus medical, dental, vision, 401(k), and other benefits.